This privacy policy governs the use of your personal data by the BioRural project – this project has received funding from the European Union’s Horizon Europe programme under grant agreement No 101060166.
NOTE: If you want information on how we process personal data via cookies on the BioRural Toolkit, you are kindly referred to our Cookie Policy.
Referring to the content of Article 13 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) – (OJ EU.L 119 of 04.05.2016, p. 1 and OJ EU.L 127 of 23.05.2018 p. 2, hereinafter the “Regulation”), the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy informs as follows:
1. Who is responsible for the processing of your personal data?
1.1 The administrator of your personal data is the Institute of Soil Science and Plant Cultivation – State Research Institute (IUNG-PIB) in Puławy (address: 8 Czartoryskich St., 24-100 Puławy, tel. 81 4786 700 or 800, e-mail: iung@iung.pulawy.pl).
Your personal data are processed in the framework of the BioRural project by IUNG-PIB and by Foodscale Hub, dissemination and communication partner of the BioRural project – this project has received funding from the European Union’s Horizon Europe programme under grant agreement No 101060166. You can contact us via e-mail at toolkit@biorural.eu.
1.2 The personal data administrator reserves the right to modify, change or amend this Privacy Policy at its own discretion and from time to time. Such modifications, changes or amendments shall be communicated via the BioRural Toolkit. In case of questions or comments with regard to the modifications, changes or amendments, you can inform us by sending an e-mail to toolkit@biorural.eu.
1.3 The personal data administrator has appointed a data protection officer with whom you may contact in matters relating to data processing and the exercise of rights related to data processing, via e-mail at: iod@iung.pulawy.pl, or telephone number – 81 4786 738, or in writing, at the address indicated in Section 1.1
2. What categories of personal data do we process?
2.1 When you contact us via e-mail, telephone or Social Media Channels, we collect:
2.2 Whenever you register at the BioRural Toolkit, we may collect:
3. For what purpose do we use your personal data?
3.1 The personal data administrator processes your personal data to provide you in a personalized and efficient way with the information, products and/or services you request via the BioRural Toolkit, e-mail, telephone, etc.
3.2 The personal data administrator processes your personal data to communicate with you as a result of your approach via the BioRural Toolkit, e-mail, telephone or one of our Social Media Channels.
3.3 The personal data administrator processes your personal data to perform statistical analyses so that we may improve our products and services or develop new products and services.
3.4 The personal data administrator processes your personal data to comply with legal obligations or to comply with any reasonable request from competent law enforcement agents or representatives, judicial authorities, governmental agencies or bodies, including competent data protection authorities. Your personal data may be transferred upon the personal data administrator’s own initiative to the police or the judicial authorities as evidence or if there are justified suspicions of an unlawful act or crime committed by you through your registration with or use of the BioRural Toolkit or other communication with us.
3.5 The personal data administrator may process your personal data for the preservation of the legitimate interests of BioRural project, its partners or a third party if and when your registration with, or use of, the BioRural Toolkit, the Website, Social Media Channels or other communication channels can be considered (a) a violation of any applicable terms of use or the intellectual property rights or any other right of a third party, (b) a threat to the security or integrity of the BioRural Toolkit, (c) a danger to the BioRural Toolkit or any of BioRural project’s or its subcontractors’ underlying systems due to viruses, Trojan horses, spyware, malware or any other form of malicious code, or (d) in any way hateful, obscene, discriminating, racist, slanderous, spiteful, hurtful or in some other way inappropriate or illegal.
Legal basis for processing: the legal basis for processing will be your consent (Article 6(1)(a) of the Regulation). You may withdraw your consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal.
4. Why is our processing of your personal data legitimate?
4.1 For the processing of your personal data for the purpose outlined in clause 3.1, we ask for your consent.
4.2 The processing of your personal data for the purpose outlined in clause 3.4 is necessary to allow BioRural project to comply with its legal obligations (Article 6(1)(a) of the Regulation).
4.3 The processing of your personal data for the purposes outlined in clauses 3.2, 3.3 and 3.7 is necessary for the purpose of the legitimate interests of BioRural project, which are:
4.4 For processing your personal data for the purposes outlined in in clause 3.1, the Institute of Soil Science and Plant Cultivation – State Research Institute in Puławy as the responsible party asks for your consent. By consenting to our processing of your personal data you agree that we are allowed to process your personal data for the purposes and under the conditions outlined in this Privacy Policy.
5. What are our quality assurances?
5.1 IUNG-PIB does its utmost to process only those personal data which are necessary to achieve the purposes listed under the purpose for processing.
5.2 Your personal data is processed only for as long as necessary for the purposes listed above or up until such time where you withdraw your consent for processing them. IUNG-PIB will de-identify your personal data when they are no longer necessary for the purposes outlined in the purpose for processing, unless there is:
5.3 IUNG-PIB takes all the appropriate technical and organizational measures to keep your personal data safe from unauthorized access or theft as well as accidental loss, tampering or destruction. Access by personnel of IUNG-PIB or its third party processors will only be on a need-to-know basis and subject to strict confidentiality obligations.
6. What are your rights?
6.1 You have the right to request access to all personal data processed by IUNG-PIB pertaining to you. IUNG-PIB reserves the right to charge an administrative fee for multiple subsequent requests for access that are clearly submitted for causing nuisance or harm to BioRural project.
6.2 You have the right to ask that any personal data pertaining to you that are inaccurate, are corrected free of charge. If a request for correction is submitted, such request shall be accompanied of proof of the flawed nature of the data for which correction is asked.
6.3 You have the right to withdraw your earlier given consent under clause 4.4 for processing your personal data.
6.4 You have the right to request that personal data pertaining to you will be deleted if they are no longer required in light of the purposes which are outlined above or if you withdraw your consent for processing them. However, you need to keep in mind that a request for deletion will be evaluated by IUNG-PIB against:
6.5 You have the right to oppose the processing of personal data if you are able to prove that there are serious and justified reasons connected with his particular circumstances that warrant such opposition. However, if the intended processing qualifies as direct marketing, you have the right to oppose such processing free of charge and without justification.
6.6 You have the right to receive from us in a structured, commonly used and machine-readable format all personal data you have provided us with.
6.7 If you wish to submit a request to exercise one or more of the rights listed above, you can send an e-mail to toolkit@biorural.eu for all data subject rights matters. An e-mail requesting to exercise a right shall not be construed as consent with the processing of your personal data beyond what is required for handling your request.
IUNG-PIB will promptly inform you of having received this request. If the request proves valid, IUNG-PIB shall notify it as soon as reasonably possible and at the latest thirty (30) days after having received the request.
7. Recipients of personal data: the collected personal data may be made available to public authorities or entities entitled to obtain the data on the basis of generally applicable laws, as well as to persons or entities that will participate in the implementation of the BioRural project.
8. Period of personal data processing: Personal data will be processed for the period of time necessary for the aforementioned purposes, for a minimum period of 5 years from the end of the project.
9. Information on automated decision-making and profiling – IUNG-PIB will not use your data for automated decision-making and profiling.
10. The provision of data by you is voluntary and has no consequences.
If you have any complaint regarding the processing of your personal data by IUNG-PIB, you may always contact BioRural project via the e-mail address mentioned in the first paragraph of this clause. If you remain unsatisfied with BioRural project’s response, you are free to file a complaint with the competent data protection authority, i.e. the data protection authority of the country where you reside or the Polish President of the Personal Data Protection Office. For more information, visit https://uodo.gov.pl/en
Funded by the European Union. Views and opinions expresssed are however those of the author(s) only and do not necessarily reflect those of the European Union or Research Executive Agency. Neither the European Union nor the granting authority can by held responsible for them.